Date updated: Wednesday, 20th January 2021
INTRODUCTION
The Asia Leaders Series is a global community, welcoming people from every discipline and culture who seek a deeper understanding of Asia and the world. While gathering information about the people who use asiaseries.com, our mobile apps, platforms and related sites (collectively referred to as “The Asia Leaders Series Sites”), we take your privacy very seriously and make every effort to safeguard your personal data. This privacy policy is intended to inform you of what information we collect, how this information is used and what steps we take to protect this information, as well as providing you a process to update, change or delete your personal data.
All information will be collected, processed and held with the provisions of EU Regulation 2016/679 General Data Protection Regulation (“GDPR”) and your rights under the GDPR or superseding legislation.
By using the Asia Leaders Series Sites, you agree to our privacy policy. If you wish to update your personal information or any specific consent that you have provided to the Asia Leaders Series on any of the Asia Leaders Series Sites, please contact the Asia Leaders Series at privacy@asiaseries.com.
WHAT INFORMATION WE COLLECT
We collect three (3) types of information:
1. Personal information that you provide directly to us when you create an account, sign up with a subscription to the Asia Leaders Series, and save items to your profile or submit information through a form based on a specific request or purpose.
2. Data collected automatically such as tracking information, IP addresses or other data related to usage on Asia Leaders Series Sites.
3. Cookies, to save your search criteria between pages, to keep you logged in between pages, and to help us understand what areas of the Asia Leaders Series Sites are most useful and interesting to our audience.
INFORMATION YOU PROVIDE DIRECTLY TO US
Account information
At account registration, you provide personal information, such as your name, email address and password, and you have the option to provide other information. If you create an account through a user profile (such as Facebook, or other social media sites), then your information is sent from your profile to use in accordance with our privacy policy. We also collect information on your site activity when you “like”, or watch talks.
Conference information
When required for the Asia Leaders Series Conference registration, we collect and process your personal information including your name, address, telephone number and email address, and other preferences such as profile, photos, workshop and activity choices. At times, you may be asked to provide additional information, such as payment to provide under a secure conference registration process. When you provide your credit card number, it will only be shared with verified third parties who perform tasks required to complete the purchase transaction, and only the last four digits will be stored.
Asia Leaders Series online events
When using the Asia Leaders Series online event platform, we collect, process and in some cases display your personal information such as your Asia Leaders Series profile text, badge information and photo to highlight, promote or share activity with those also participating in the event. The Asia Leaders Series may share elements of information with others in the the Asia Leaders Series community, partners, or future attendees to explain the nature of the different types of interactions that attendees can have in attending a virtual Asia Leaders Series program.
Subscriber information
When signing up as a subscriber to the Asia Leaders Series, we may collect your personal information to manage, store and process subscriber information, including your name, email address and preferred countries, industries, themes and speakers. No personal payment information is collected, as it is only provided directly to our payment provider, Stripe.
Supporter information
When signing up as a supporter, you agree to donate the specified amount on asiaseries.com. By making the donation, the Asia Leaders Series processes your payment through a secured third-party provider and does not collect or store your payment information. We collect your personal information to manage, store and process supporter information, including your name and amount of donation so that we can provide a receipt of any donations above CHF 250.00 and send you supporter related information. Additional benefits may be introduced to supporters when they become available.
Comments and other public activities
We offer you opportunities to engage in public activities on asiaseries.com. "Public activities" are any actions you take on Asia Leaders Series Sites that are designed to be visible to other users -- including comments, likes, recommendations and ratings. Your account is public by default. If you choose to engage in public activities, any personal information you upload may be read, collected or used by third parties. Please refer to the Community Guidelines about how to best take advantage of our interactive sites. We are not responsible for any personally identifiable information you choose to submit in public forums. Information shared here may be used by others, potentially to send you unsolicited messages. If publicly posted information is not consistent with our terms of use, your content may be removed. For more information, see the asiaseries.com Terms of Use.
NON-PERSONAL DATA COLLECTED AUTOMATICALLY
Tracking information for our site
This type of information relates to how many views are counted for each Asia Leaders Series video, talk or online event and how many times Asia Leaders Series content is saved or liked. Other areas of the site automatically stores non-personal information about the sites’ usage, popularity, and positive or negative impact. We perform statistical analyses of users of the site, and their viewing and participation patterns, for product development purposes and to generally inform sponsors about the nature of our audience.
Device data
We may collect non-personal information about the computer, mobile device or other device you use to access Asia Leaders Series Sites, such as IP address, geolocation information, unique device identifiers, browser type, browser language and other preferences automatically collected.
DATA COLLECTED WITH COOKIES
Tracking usage
We use various technologies, such as Google Analytics cookies, to manage asiaseries.com and track use of the content we provide. These technologies include:
- standard web analytics information
- aggregated data about email click-through rates and video viewing
- data collected through HTML cookies, web beacons and similar technologies
- demographics and other details to help us customize our sites based on your preferences
- data on view counts and video search functionality
Cookies provide a mechanism for us to understand how you use the site over time so that we can provide you the best user experience according to your expressed preferences. We do not sell this information to any third party, but may provide information to partners that assist us in updating, managing or maintaining our websites.
Location information
We may collect and use your location data (such as your country) to provide a tailored, language-specific experience for your region, but we don’t collect any geolocation-specific data from you or your device. You can change the settings on your computer or mobile device to prevent your location data from being shared. If you wish to opt-out of tracking and cookies, please manage your privacy settings on your browser, or select other ways to turn off cookies and/or ad features.
Confidentiality
We acknowledge that any information about you or your employees that you provide to us is confidential information (“Confidential Information”). We shall ensure that our employees:
1. Take all reasonable actions necessary and appropriate to preserve the confidentiality of and prevent the disclosure of your Confidential Information;
2. Do not show or otherwise make available any of your Confidential Information to any individual, other than those individuals working for the Asia Leaders Series with a legitimate business reason to know such information to perform their duties or supervisory, compliance and risk management responsibilities, auditors or legal counsel; and
3. Do not use any of your Confidential Information other than as permitted in these Terms.
The obligation of confidentiality described above shall not apply to information that:
1. has been voluntarily disclosed to the public by you;
2. entered the public domain; or
3. was known by us prior to its receipt from you.
This clause shall continue to apply after the termination of this Agreement without a limit of time.
How we use your data
We use your data for limited purposes and do not sell it to any third parties. Specific uses are defined below.
Providing requested services
We may use the data to fulfil your requests for services and information. For example, using your contact information to respond to your customer service requests, or to enable registration for one of our conferences.
Communication
We use data we collect to send email newsletters, or information about conferences and Asia Leaders Series events (if you have opted in for this information). We may also use the data to send you email communications, such as information about your account or updates to the site.
Enforcement
We may use the data to prevent illegal activities, to enforce the asiaseries.com Terms of Use, or as otherwise required by law.
Personalisation
The Asia Leaders Series connects Google Analytics client ID data with the Asia Leaders Series user ID data so that we can create a more personalized experience for users, even when not logged in.
Program specific uses
In addition to the uses identified above, we may use your personal information for any other purposes disclosed to you at the time we collect your data or pursuant to your consent, such as applications for various Asia Leaders Series programs, nomination forms and requests submitted by users including as defined below.
Request Access form
The Asia Leaders Series collects and processes personal information to:
1. evaluate all requests made via the Request Access form
2. contact a participant if they are selected
Podcast programming
The Asia Leaders Series collects and processes information to:
1. evaluate the application for participating in a current or future show
2. contact a participant if they are selected
3. if they are not selected, store the information provided for a future interaction
The Asia Leaders Series Conferences
The Asia Leaders Series collects and processes personal information to:
1. evaluate the application for attending an Asia Leaders Series conference or event
2. process payment through our third party vendors that manage secure payment processing on our behalf, such as Stripe.
3. process registrations and identifications for attendeesù
4. manage the information required for planning and running events, including exhibits, activities, parties and meals
5. communicate to registrants regarding notifications, newsletters, updates, and information pertaining to their application or future Asia Leaders Series events
6. show participation at Asia Leaders Series conferences through photography, recordings and video in and around Asia Leaders Series conferences
7. manage, store and process photos which are maintained by the Asia Leaders Series, its photographers and audio-visual teams, and/or distributed to the Asia Leaders Series’ partners
8. post photography and recordings from events on social media, and or photography sites, such as Instagram or Flickr.
Asia Leaders Series Speakers
The Asia Leaders Series collects and processes personal information to:
1. Evaluate nominations for Asia Leaders Series speakers
2. Communicate with applicants
3. Store information on file in case it is needed in the future
Asia Leaders Series Meetings
The Asia Leaders Series collects and processes personal information to:
1. manage Asia Leaders Series Meetings and evaluate the feedback provided by attendees
2. understand and share feedback provided to the Asia Leaders Series by attendees and organizers such as photos, videos or audio recordings
3. promote, educate, and highlight the Asia Leaders Series Meeting to the larger Asia Leaders Series community, and its partners if applicable.
Our GDPR update
As of May 25, 2018, a new privacy law, the General Data Protection Regulation (“GDPR”) goes into effect. As a result, the Asia Leaders Series has implemented a number of updates in various areas across our organization to ensure we comply with the intent and spirit of the law. Here is a summary of updates the Asia Leaders Series has implemented. We have:
1. added more details to our privacy policy with respect to how the Asia Leaders Series processes, stores and manages your data.
2. notified users on our Asia Leaders Series Sites that we have updated our privacy policy and terms of use through a banner, in order to help our users understand the new changes.
3. added consent options where users submit their personal information to ensure they are aware and agree to submitting their information prior to completing a form.
4. updated our vendor agreements with those third parties that manage data as a data processor on our behalf, to ensure they have appropriate safeguards in place to process, manage and secure data as required.
5. implemented new disclosures on all our forms where users submit their data so that users are aware of how the Asia Leaders Series processes their information.
6. modified our internal processes to ensure we have a way to contact users in the event that there is a breach in data storage of your personal information.
7. created a new way for users to reach out to privacy@asiaseries.comabout any privacy issues, such as questions or requests for modifications including deactivation of any account.
8. added a confidentiality clause
Steps we take to protect your privacy
To protect and prevent unauthorized access to your personal information, maintain data accuracy, prevent accidental loss, destruction, damage or theft of data, the Asia Leaders Series implements and maintains security and organizational measures with commercially reasonable physical, technical and administrative controls. Please note that no method of transmission over the Internet is 100% secure. When visiting a third-party site from asiaseries.com, we do not control the privacy policies of other parties, so please check before browsing on those sites to ensure you agree with their terms.
Children under age
We do not knowingly collect personal information from children under 13 without verifiable parental consent. If we learn that we have collected any personal information from a child under the age of 13 or under the age of 16 from the European Union without verifiable parental consent, we will delete it from our database as quickly as possible. If you believe that we may have collected information from a child under age, please contact us at privacy@asiaseries.com
Changes to this privacy policy
This privacy policy may be updated from time to time, and when the policy is updated, the version date will appear at the top of this privacy policy. If we make material changes, you will be notified here for a period of 30 - 60 days based on our last update. As of May 14, 2020, we updated the policy to include how we manage data with respect to subscriptions.
Deactivating your account and managing privacy settings
You can request that your account be deactivated at any time by contacting us. When your account is deactivated, your user profile and all public activities (such as comments) will be hidden. To unsubscribe from our newsletter, click on the link at the bottom of the newsletter you have received, or you can manage your subscriptions from your asiaseries.com profile (“My Account”). For any other changes regarding your personal data, please contact privacy@asiaseries.com with your request and we will respond to you promptly.